By visiting our website, by sending us a case or by subscribing to our legal information service (newsletter, white paper, training, etc.), you are communicating personal data about yourself to us.
Our firm scrupulously complies with the applicable legislation in this field as in all others. This data protection policy explains the purposes for which we process your personal data, how we process and protect any personal data you provide and the rights you have in relation to your personal data.
Identification of the controller
Your personal data are processed by scrl Lexing Belgium (hereinafter Lexing), whose registered office is located at 4000 Liège, Boulevard d’Avroy, 280 – Belgium), acting as data controller.
Different treatments carried out
We carry out the following processing of personal data:
Processing of customers' personal data
Processing of personal data of other parties to a case
| Purpose | We may have received your personal data in connection with legal services provided to one of our clients. Your personal data will only be processed to the extent and for the duration necessary to safeguard the interests of that client. |
| Basis(es) of lawfulness | The processing of your data is necessary to comply with our legal obligations and is also based on our legitimate interest, and that of our client, to defend its interests (Articles 6.1.c and f) GDPR). |
| Data categories | The data concerned are all those we would have access in the context of a case and which would be necessary for the proper performance of the mission entrusted to us by our client. You could be concerned if you are an opponent of our client, another counsel, an expert, a notary, a bailiff, a magistrate… |
| Duration | The data will only be processed for the time necessary to manage the case and for a period of 10 years from the end of our contractual relationship with our client, in order to be able to ensure our own defence in the event of our civil or criminal liability being called into question. Proof of the closure of the case is kept for 20 years. |
| Recipients | The communication of data to other parties or their lawyers, courts, experts, technical advisers, notaries, mediators, arbitrators or bailiffs, banking or insurance organisations may be necessary for the performance of our task. It may also be necessary to communicate this information to our service providers and subcontractors (IT service providers, other lawyers working on our behalf). |
| Complementary information | You can contact us at privacy@lexing.be to exercise the following rights: a request for access to or rectification of your personal data; a request for deletion of your personal data; a request to restrict the processing of your data; an objection to the processing of your data; a request for transfer of your data (see below). We will comply with your request within the limits of the applicable regulations, especially taking into account our obligation of professional secrecy. The time limit and the way in which we communicate this information are justified by the need to respect our obligation of professional secrecy in accordance with Article 458 of the Criminal Code. If you believe that we are not acting in accordance with the law, you can file a complaint with the Belgian Data Protection Authority (Rue de la Presse, 35 – 1000 Brussels, Tel. + 32 2 274 48 00 – https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte). |
Processing of personal data of internet users (cookies ...)
Processing of personal data of applicants
| Purpose | If you send us your application, your data will be processed at your request in order to assess the possibility of a contractual relationship. |
| Basis(es) of lawfulness | The data is processed for the purposes of our potential future contractual relationship (article 6.1.b) of the GDPR). |
| Data categories | Your identification data (surname, first name, date of birth, address, e-mail address, telephone number) and any information contained in your curriculum vitae and/or covering letter. |
| Duration | Your data will be kept for a maximum of 3 months from the end of the selection process. |
| Recipients | The communication of your data to our service providers and subcontractors (IT service providers, hosting company, etc.) may be necessary. |
Processing of personal data of suppliers
| Purpose | The data you provide will be processed for the purpose of managing our contractual relationship: management of orders, offers, delivery, invoicing and payment and evaluation of the supplier’s performance (if applicable). |
| Basis(es) of lawfulness | The processing of the data is necessary for the execution of our contract. Without the processing of this data, we cannot execute the contract (Article 6.1.b) GDPR). |
| Data categories | This may include your identification data (surname, first name), contact data (e-mail address, telephone number), professional data (company, position), financial/accounting information (bank account number, account holder), and data relating to the follow-up of services. |
| Duration | Your data will be kept for 10 years after the end of the last contract with us. |
| Recipients | This data will be communicated to the tax authorities. This communication may also be necessary to our service providers (IT service providers, accountants, auditors). In the event of a dispute, it may be necessary to pass on your data to our lawyer, to the other parties or their lawyers, to the courts, to experts, technical advisers, notaries, mediators, arbitrators or bailiffs, to banking or insurance organisations, to the legal aid office. |
Location of your data
In the European Union – Your data is generally only stored on servers located in the EU.
If transferred outside the European Union – Your data is only transferred to a country that does not offer an adequate level of protection if the processing of your case requires the sharing of information with legal professionals in non-EU countries. Similarly, for the sending of our newsletters and the ticketing of the events we organise, we may use subcontractors located outside the European Union.
In such cases, we will of course ensure that the recipients are obliged to comply with the same data protection standards as in the EU by means of appropriate contractual clauses. You can obtain a copy of these guarantees on request.
Protection of your data
Technical and organisational security – We take all necessary steps (such as those set out in the “Security” section) to ensure an adequate level of security for your data, in particular to protect it from leakage, loss, destruction, public disclosure, unauthorised access or other misuse.
Rights and how to exercise them
Information – This right is exercised through this document. If the data processed includes the data of your staff, you undertake to inform them of this document.
Access and rectification – You have the right to access your data and to have them rectified if necessary.
Objection – You may object to the processing of your data by us on the basis of our legitimate interest.
Withdrawal of consent – Where data is processed on the basis of your consent, you may withdraw this decision at any time, without calling into question the past processing.
Erasure – You may obtain the erasure of your data or the restriction of processing under the conditions set out in Articles 17 and 18 of the General Data Protection Regulation.
Portability – The data you have provided to us may be communicated to you or to a colleague in electronic format.
For additional information on your rights:
https://www.autoriteprotectiondonnees.be/citoyen/vie-privee/quels-sont-mes-droits-
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The person responsible for processing your data (Lexing – Belgium SCRL, with registered office at Boulevard d’Avroy 280, 4000 Liège) and its data protection officer (Tel. +32 4 229 20 10; privacy@lexing.be; Boulevard d’Avroy 280, 4000 Liège, Belgium) are at your disposal for any questions or requests relating to the above rights.
If you require further information, or if you wish to lodge a complaint, you can contact the Data Protection Authority (Rue de la Presse, 35 – 1000 Brussels, Tel. + 32 2 274 48 00 – https://www.autoriteprotectiondonnees.be/citoyen/agir/introduire-une-plainte).
Editing
This policy may be corrected, added to or amended at any time for various reasons. The most up-to-date version can be consulted at all times on our website. We invite you to consult it regularly.
Last updated: February 1st 2022
